Currently taking applications for an:
“Executive Assistant”
About the job
Watts of Love is a non-profit making a global impact by equipping families living in darkness and poverty with the knowledge and tools to build brighter futures. Our vision is to end the cycle of generational poverty through our financial literacy program and patented solar light. Our proven process is repeatable and sustainable because we partner with in-country organizations and invest in local leaders to represent Watts of Love. To date we have served over 150,000 homes in 55 countries. We are growing and seeking talent to join our team!
Position Summary:
The Executive Assistant supports the organization’s CEOs and maintains her calendar and email correspondence. In addition, candidate will help to facilitate the efficient flow of Downers Grove office. Reporting to the CEO, the Executive Assistant performs a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.
Essential Job Functions:
Support Founder/CEO
Managing the CEO’s busy email account, ensuring timely responses, and managing communications for the CEO with internal staff and external sources.
Assisting with entering and recording CEO interactions with current and prospective donors and CEO relationships in Zoho CRM
Keeping a pristine calendar, maintaining a system for scheduling meetings, communicating with internal and external sources and ensuring the CEO is prepared for every interaction.
Liaising with the Development, Programs, Finance, and Marketing teams to make sure information is being shared transparently between the relevant executives and their departments on a regular basis representing the organization at all times acting with warmth, respect, and professionalism.
Efficiently executing administrative tasks and monthly expense reports for the CEO.
Managing all speaking engagements for the CEO, including working with speaker agencies, vetting opportunities, liaising with internal and external personal, preparing the CEO, and managing on-site logistics.
Handling several small events for CEO, coordinating, managing and executing strategy and plan.
Purchasing office supplies and maintaining adequate inventory. Office supplies inventory check weekly.
All other duties as assigned.
Key Job Competencies:
3+ years’ executive assistant experience for a C-Suite Executive
Acute attention to detail and proven track record of creating systems and processes for efficiency
Experience managing a busy calendar and 200+ emails a day
Experience planning and overseeing projects and events
Efficiently working with Microsoft and Google Apps
Remarkable attention to the smallest details and meticulous organizational skills
Remarkably people-oriented